Online board meetings are an efficient and practical method to organize meetings without the requirement for physical attendance. It lets more participants participate and also eliminates the need for time-consuming and costly travel costs. Virtual meetings do not come without problems. It is crucial to follow certain etiquette rules in order to make these meetings as productive and efficient as is possible.
1. Get more people involved by creating an online icebreaker in advance of and after the meeting. This will allow board members to become acquainted with each other. It is also possible to ask participants to introduce themselves through the chat box. It’s a great way to begin the discussion and make everyone feel comfortable with the technology.
2. Train the board members who are less tech-savvy. This will lessen the resistance to using new technology. The training will also assist users navigate the board portal, and other tools, effectively. 3. Before the call begins make sure all participants have a stable audio/video setup and an adequate internet connection. This will increase the overall quality of the call. 4. It is important to ensure that all attendees are using the mute button when they are not speaking. This will reduce interruptions from other board members and reduce external distractions.
5. Record and draft minutes. It is essential to ensure that the minutes are a valuable resource for attendees and include all pertinent information. Minute-takers must also seek a balanced balance between thoroughness and clarity. They should also stay clear of including personal conversations or opinions in minutes of meetings.
